MANAGE THEATER PERSONNEL INFORMATION MANAGEMENT (PIM)
SECTION I. ADMINISTRATIVE DATA
Academic Hours/Methods
1hrs Large Group Instruction
0 hrs/00 mins Practical Exercise (Performance)
1 hrs mins Total Hours
SECTION II. INTRODUCTION: Today we are going to discuss Manage Theater Personnel Information Management
Method of Instruction. Conference/discussion
Instructor to Student Ration: 1:16
Time of Instruction: 5 mins
Media: Small Group Instruction
INTRODUCTION. Understanding PIM will give you, the HR professional, a better perspective of the “how” and the “so what” of the importance of personnel information management. During this instruction, we will focus on theater Personnel Information Management, which is one of the 5 HR Key Functions under the core competency of Man the Force. We will discuss how the management of personnel information either directly or indirectly supports Soldiers, unit readiness, and aids the commander in the decision making process.
MOTIVATOR. Every decision or action taken by the Army is based on information. Information management is included as part of all military operations (planning, preparation, execution, and continuous assessment). The majority of HR functions and transactions are done through information systems. As HR Planners, you must ensure commanders at all levels are retrieving timely, accurate and relevant information in order to make informed and decisive decisions. There are multiple HR enabling or supporting systems that support the planning process.
Inform the students of the Terminal Learning Objective (TLO) requirements.
SAFETY REQUIREMENTS. In a training environment, leaders must perform a risk assessment in accordance with FM 5-19, Composite Risk Management. Leaders will complete a DA Form 7566 COMPOSITE RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Note: During MOPP training, leaders must ensure personnel are monitored for potential heat injury. Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the MOPP work/rest cycles and water replacement guidelines IAW FM 3-11.4, NBC Protection, FM 3-11.5, CBRN Decontamination.
RISK ASSESSMENT LEVEL. Low. No food or drink is allowed near or around electrical equipment (CPU, file servers, printers, projectors, etc.) due to possible electrical shock or damage to equipment. Exercise care in personal movement in and through such areas. Avoid all electrical cords and associated wiring. In event of electrical storm, you will be instructed to power down equipment. Everyone is responsible for safety.
ENVIRONMENTAL STATEMENT. Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM 3-34.5 Environmental Considerations and GTA 05-08-002 ENVIRONMENTAL-RELATED RISK ASSESSMENT.
EVALUATION: You will be evaluated at the end of the Manage Theater Personnel Information Management.
INSTRUCTIONAL LEAD-IN. Understanding PIM's relationship with other HR Core Competencies and Key Functions is critical to your success as an HR Professional. This lesson provides an overview of doctrinal responsibilities, system architecture, and HR enabling systems
Learning Step/Activity 1. Identify Personnel Information Management Core Competency.
Method of Instruction: Conference/Discussion
Instructor to Student Ratio: 1:16
Time of Instruction: 5 mins
OVERVIEW
REFERENCES
Learning Step/Activity 2. PIM/PA-SR/PRM Relationships.
Method of Instruction: Conference/Discussion
Instructor to Student Ratio: 1:16
Time of Instruction: 50 mins
The HR core competencies of PIM / PA-SR / PRM are interrelated and interdependent upon one another. This slide shows an over arching view of PIM / PA-SR / PRM relationships and how they collectively support personnel readiness for the brigade-centric Army.
The two HR communities that support Army personnel readiness are the SRC-12 (AG) units, which execute theater HR operations, and the S-1s / G-1s responsible for their respective command's successful and sustained HR support and readiness during combat operations. The HRSC is responsible for the theater Personnel Accountability (PA) portion of PA-SR and executes this mission through its PATs and support to subordinate commands. The Strength Reporting (SR) portion of PA-SR is an S-1 / G-1 responsibility.
Highlights of the PIM / PA-SR / PRM relationships follow:
PIM. Upon arrival in theater a TG PAT will capture the Personnel Accountability (PA) of individual Soldiers entering, exiting or transiting the theater in DTAS (part of the PIM system). BDE / BN S-1s will execute PA maintenance tasks (i.e., duty status change, grade change, AEA codes, etc.) ensuring eMILPO keeps the PIM system up-to-date.
PA-SR. The HRSC is responsible for the theater PA portion of PA-SR and executes this mission through its PATs and support to subordinate commands. The SR portion of PA-SR is an S-1 / G-1 responsibility and relies on the PIM system for SR accuracy. The lynch pin of SR comes through the submission of PERSTAT and JPERSTAT reports generated by S-1s / G-1s, which ultimately supports PRM.
PRM. Requires PA-SR to provide analyzed personnel strength data in order to further process and determine Soldier distribution and further personnel requirements impacting allocation decisions and replacements operations.
Refer students to FM 1-0, Chapter 3, Section V.
Personnel Information Management supports the execution of all HR Core Competencies; everything starts with information management. It requires the connectivity of all other HR functions and multifunctional programs. HR Managers must ensure that the information they provide to commanders is timely and accurate. This information assists commanders at all levels in making sound decisions in a timely matter whether it concerns Soldiers in AC, Reserve, National Guard, and includes retirees. As the Army leaps forward, HR Managers must be prepared to provide commanders with the most updated information on Soldiers via new HR system integrations and current systems.
The Army's corporate database is the Total Army Personnel Database (TAPDB). The TAPDB supports the Regular Army, the ARNG, and the USAR. Most of the personnel automation systems in use interfaces with, or updates, the TAPDB. In the current operating environment, AC, ARNG and USAR are supported by separate databases. Due to the integrated nature of current personnel systems and databases, it is essential for all HR professionals to ensure accurate and timely updates on systems they operate. The Army G-1 manages most automated personnel information systems through HRC. The goal of PIM is to ensure timely and accurate personnel data on Soldiers and civilians to commanders and other decision makers that affect other HR core competencies. Current legacy systems rely heavily on the HR provider to understand the underlying business processes involved in updating and storing personnel data. Future systems will move toward a more integrated concept with automated processing of the business processes. Additionally, these future systems will consolidate personnel and military information in a single database. As this transition happens, HR providers must understand the linkage of how one process affects/updates other processes.
PIM RESPONSIBILITIES (3 OF 3)
Refer students to FM 1-0, para 3-96
The HRSC is responsible for all aspects of PIM in their operational area. HRSC manages PIM through the following processes:
HRSC DTAS RESPONSIBILITIES
FM 1-0, para 2-63 and 2-96
HR Enabling Systems
We are now going to review the existing HR system architecture and over 20 HR enabling systems and self-service applications you should become familiar with.
Refer students to the systems outlined in different colors while highlighting how the systems feed and draw from each other.
To get a basic understanding of the flow of this schematic, let's start with the solid green cylinders. These cylinders represent the core of the architecture, the Army's corporate databases. The solid green cylinders show the four of the five different Total Army Databases that ultimately feed the Integrated Total Army Database (ITAPDB). ITAPBD receives and integrates individual records daily from five physical TAPDB databases into a single physical database. It contains information on all components (USAR, ARNG, and Active) and is capable of showing which component "owns" the Soldier at the time the record is loaded. The five Total Army Personnel Databases are TAPDB-AO, TAPDB-AE, TAPDB-G, TAPDB-R, and TAPDB-C (acronyms explained below). When a reserve component Soldier is mobilized, their record is 'bundled' and entered into one of the active component TAPDBs. However, the ITAPDB can only hold one record per social security number (SSN). By policy, it uses the TAPDB-G or TAPDB-R database record for reserve component Soldiers even when mobilized. The information in each TAPDB is formatted differently. This information has to be translated into ITAPDB format. If the information does not translate, information can be lost. For example, under religion, Baptist may be represented by the letter "B" in one of the TAPDBs, but there may be 20 different types of Baptist within one of the other databases. This information could potentially be lost in translation to ITAPDB. This is a systemic problem and one of the biggest reasons the Defense Integrated Military Human Resources System (DIMHRS) is necessary - to establish a common language for all to prevent such data loss. Systems outlined in green are HR systems which unit S-1s rely on heavily and will be covered in future slides and in greater detail later in the course. One of the major systems highlighted in green is the electronic Military Personnel Office (eMILPO). S1s will rely heavily on this system. It feeds and is fed by many systems. eMILPO's significance and its process will be discussed in the next few slides. Systems in red are USAR specific. Systems in blue are relevant to S1 duties but will not be covered in great detail during the course.
NOTE: Additional information on each mission essential theater enabling systems is provided on subsequent slides.
NOTE: Detailed information on the additional slides are provided at the end of this slide presentation. A hyperlink is provided for students.
FM 1-0, para 3-102. DTAS is system developed to provide near real-time visibility and accountability for military and civilian personnel in a deployed theater of operations.
It provides HR professionals and commanders with a tool and database to accurately account for and report military and civilian personnel by tracking the duty status of all deployed personnel by Name, Social Security Number (SSN), Unit Location, and Day. DTAS will collect, store, pass, process, and report personnel accounting data for active duty personnel (including mobilized), joint service members, DOD/DA civilians, and contractors.
It is web enabled and accessible worldwide via physical connection to the Secret Internet Protocol Router Network (SIPRNET) or by mobile computers. DTAS provides visibility for the entire theater of operations. This visibility is vital in determining the war fighting capability for all ground forces within a specific theater. DTAS extracts basic Soldier data from eMILPO and is the standard Army system for deployed personnel accountability. An important feature of DTAS is that it will not double count personnel.
FM 1-0, para 3-99. The Defense Casualty Information Processing System (DCIPS). DCIPS is the web-based online database tracking system used by all Services for casualty reporting, mortuary affairs, and casualty case management for casualties and Family members from current and prior conflicts.
The online casualty reporting component of DCIPS is used by units and CACs located in areas with consistently reliable NIPRNET capability. DCIPS-CF is a standalone component of DCIPS and provides the capability for forward deployed units, or units in emerging theaters, with little to no NIPRNET connectivity to create, manage, and submit casualty reports to higher headquarters for upload into the DCIPS online system.
FM 1-0, para 3-111. Tactical Personnel System (TPS) is software that supports real-world rapid deployment accountability. It utilizes barcode scanner functionality for deployment manifesting and for jump manifests. It serves primarily to create deployment and redeployment manifests for all military personnel (to include: Army AC/USAR/ARNG and joint personnel), for Department of Defense/Department of the Army (DOD/DA) civilians, for contractors, and for foreign nationals. TPS can construct a limited task force organization database, and provides the capability to query and view/print reports, such as the personnel summary and crew status. TPS is highly mobile and can maximize personnel accountability for the tactical commander during "split-base" or other operations and can be used as a hasty field reporting system. Some of the systems that TPS interface with include:
FM 1-0, para 3-98. Common Operational Picture Synchronizer (COPS) is a powerful PIM enabling system available primarily to AC brigade S-1s, which allows a common view of authorized unit strength and Manning the Force PMAD authorizations.
The HROB also requires to COPS (FM 1-0, para 2-49).
COPS is designed to give HRC and Strength Managers the capability to view officer and enlisted strength and authorization data. COPS takes feeds from TAPDB, the Army Authorization Document System, and the PMAD and provides an automated strength report for AC units.
The top of the system, HRC, and the unit have an identical view which allows managers at both ends to manage shortages based on the same situational awareness. COPS further emphasizes the need for S-1s to ensure eMILPO, and other automated systems that update personnel readiness statuses (i.e. Medical Protection System), are maintained and monitored on a continual basis
The Very Small Aperture Terminal (VSAT) is a satellite communications system designed to provide worldwide data and voice communications to U.S. forces. It is set up to communicate to .mil websites (no internet, Google, Hotmail, etc.) and is part of Combat Service Support Satellite Communications (CSS SATCOM).
It is a critical tool for the HR staff elements and S1s to accomplish their PIM and EPS missions.
VSAT also includes the Combat Service Support Automated Information System Interface (CAISI) client module.
As part of HR transformation, brigades were provided a deployable RAPIDS workstation to issue Common Access Cards while deployed and back at home station.
Note that DEERS is a database that allows personnel information to be tracked and stored while RAPIDS is the application used for accessing the DEERS database in order to update beneficiary information and create ID cards.
RAPIDS pulls personnel data from the DEERS database. Users must save to DEERS to issue ID cards.
NOTE: Facilitate student-centered discussion on the challenges of CAC issuance in theater. Identify best practices and lessons learned.
REFERENCE: FM 1-0, para 3-96
NOTE: Conduct a check on learning and summarize the learning activity.
NOTE: Summarize lesson and poll students for questions.
NOTE: Inform the students of the Terminal Learning Objective (TLO) requirements.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.
There are no notes associated with this slide.