1. Create Project/WBS Element

 

GFEBS uses Project Systems (PS) functionality to create a project structure that contains dates, tasks,  and responsible persons to complete the scope of work defined by the reimbursable order.  

 

The Work Breakdown Structure Element (WBS), the primary building block of the project structure in GFEBS, contains funding information used to derive budget availability during execution.  

2. Determine Order Acceptance

 

Upon receipt of a Reimbursable Order from a customer, the Army must determine whether to accept the order as Direct Cite, Reimbursable, or Direct Charge.

3. Create Sales Order

 

The creation and approval of Sales Orders provide a mechanism for customer billings.   Each sales order has a WBS element assigned in its account assignment.  Costs incurred during the performance of work on a reimbursable order accumulate against the WBS and are billed to the customer or liquidated with an advance through the Sales Order.   

4. Monitor Sales Order Processing

 

The Reimbursable Fund Status reports enable the Army to see their real-time Reimbursable Order funds status by Fund, Funds Center, Functional Area, and Funded Program.  

 

If the project requires more funds, the Army communicates the need for more funds to the customer.