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Introduction

GFEBS Spending Chain

 

Once requirements are identified and committed, funds can be obligated. In GFEBS, a PO represents an obligation. The PO reduces an existing commitment recorded by a PR.

 

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Examples of when POs are entered to represent financial obligations include, but are not limited to, the following scenarios:

 

•Contracts (including grants)

•Military Interdepartmental Purchase Requisitions (MIPRs)

•Stock and Supply Item Purchases (MILS/DLSS) from DMLSS

•Miscellaneous Pay POs subject to PPA

 

Note: You should note that in GFEBS, obligations for grants are entered using the same process used for contracts.

Contract Buy

 

A contract buy involves a formal agreement between the buyer and the vendor. DO not record an obligation in GFEBS until after the award of the contract. The PO represents the financial obligation of a contract. After the award of the contract, record the award data in GFEBS automatically via interface or manually by a Purchase Order Processor. The recording of award data can be done either automatically via interface or manually by a Purchase Order Processor. Contract award data may include PIIN, SPIN, CLIN, and SLIN, along with payment terms.

Military Interdepartmental Purchase Requisitions (MIPRs)

 

MIPRs are agreements between two federal entities for the requisition of goods or services and are most often used to establish service orders between a requester and a performer.

 

Examples of items normally procured with MIPRS are:

•administrative services

•civilian personnel services

•environmental compliance

•fire protection.

 

Entering MIPRs is a manual process in GFEBS.

MILS/DLSS from DMLSS

 

This is a process to acquire stock and supply items within the Department of Defense (DoD). These requisitions are generated in systems outside of GFEBS. GFEBS interfaces with the logistics systems (i.e., DMLSS) to record the obligation as a DMLSS doc type PO. The recorded MILSTRIP number appears in the Standard Reference Number (SRN) field on the Customer Data tab in GFEBS also interfaces with Defense Cash Accountability System (DCAS) as part of the Interfund billing process.

AXOL/GPC

 

All purchase which will be paid via Government Purchase Card will require a reservation of funds in GFEBS. Once the PR is created and fund certified a PO will be auto generated which will interface with Access Online (AXOL) and create an eOrder.