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Introduction

GFEBS Spending Chain

 

After the procurement process occurs we then go onto the second process within Spending Chain, Accounts Payable.

 

The sub-processes within Accounts Payable include: Post Invoice and Payment Program.

 

•Post Invoice: Input vendor invoices either manually or through Wide Area Work Flow (WAWF)

•Payment Program: Processes payments for open invoices to vendors

 

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The Post Invoice activity addresses the processing of all invoices.

 

Invoices subject to the Prompt Payment Act (PPA) reference a PO and a GR/acceptance, and they may relate to an SPS PO, which results in a contract with a vendor or a miscellaneous pay PO that is subject to PPA.

 

Invoices not subject to PPA reference a funds commitment document instead of a PO and do not require a GR/acceptance.

The Payment Program activity involves the processing of payments. The steps associated with this activity are:

 

•Set Payment Parameters. The Payment Processor sets the payment parameters and schedules the payment proposal.

 

•Run Payment Proposal Listing. The payment proposal - performed systematically by GFEBS - matches all invoices that are eligible for payment.

 

•Review and Certify Payments. Payments are reviewed and certified by a certification officer (Payment Certifier).

 

•Run Payment File. The payment run creates the payment transaction file and is performed systematically by GFEBS.