The Post Invoice activity addresses the processing of all invoices whether or not they are subject to PPA.

 

•Invoices subject to PPA reference an obligation in the form of a PO and a GR/acceptance.
 

•Miscellaneous payment invoices not subject to PPA usually only reference an obligation in the form of a funds commitment document.

The Payment Program activity involves the processing of payments. The steps associated with this activity are:

 

•Set Payment Parameters - the Payment Processor sets the payment parameters and schedules the Payment Proposal.

 

•Run Payment Proposal Listing - the Payment Proposal matches all invoices that are eligible for payment and is performed systematically by GFEBS.

 

•Review and Certify Payments - payments are reviewed and certified by a certification officer (Payment Certifier). For the ARNG, the 105 ARNG Movement Type Goods Acceptance Processor certifies the invoice and designates it as ready for payment by manually creating a 105 Movement Type Goods Acceptance.

 

•Run Payment File - the Payment Run creates the Ready-to-Pay file (payment transaction file) and is performed systematically by GFEBS. The Ready-to-Pay file is sent to a disbursing system (i.e., ADS, DDS).

 

•Verify Payments - the disbursement transactions are captured in the Post-Pay file to ADS or DDS and sent back to GFEBS where this file is used to verify processed payments.