Managing Obligation Documents (Purchase Orders)

GFEBS Spending Chain

Upon receipt of the MIPR acceptance form (DD 448-2), a funds certifier must determine whether the MIPR was accepted as a Reimbursable or Direct Cite and perform the L5 approval.

For the MIPRs accepted as a Direct Cite, the L5 will approve the change of the purchase group on the PR to a D, which will require the Purchase Order Processor to manually create an Outbound Direct Cite MIPR PO. The PO will reference the existing PR with the contract award information, which must be provided by the performing activity. The Purchase Group on the PR must be a D.

Important information which must be obtained from the contract includes:

• Procurement Instrument Identification Number (PIIN)
• Supplemental Procurement Instrument Identification Number (SPIIN)
• Contract Line Item Number (CLIN)
• Supplemental Contract Line Item Number (SLIN)
• Account Classification Reference Number (ACRN)