08- SBR 12.03- Goods/Services Receipt Approval

Audit Readiness Control
Audit Readiness Control

Provides the learner with a process flow of the end-to-end business process (Battle Drill). This process flow aides in understanding all players (entities) and tasks associated with completing the Battle Drill.

To provide documentation that demonstrates that an authorized individual performed a review of the delivered goods/services to validate that they are in agreement with the purchase order. The documentation may come in the form of a receiving report or its equivalent. The document that evidences goods/services receipt needs to be signed and dated by an authorized individual. Documentation should include a valid delegation of authority for the period referenced in the sample.

Example of Documentation Requested:

1. Obligating Document supporting the sample

2. Billing Document (e.g., Invoice, GPC receipts, Travel Vouchers) or Wide Area Work Flow (WAWF) Receiving Report or equivalent Receiving Report

3. Delegation of authority (DD 577 or equivalent) for the goods/services acceptor that applies to the sample transaction

4. Federal Transaction Register Screenshot showing postings for budgetary accounts

Related Procedures